Demographic & Charge Entry Services

Prevent costly claim denials with our precision-focused charge entry services. Through accurate demographic data collection and attention to detail, we build every claim on a foundation of accuracy, driving faster and more dependable reimbursements for your practice.

Step Into Smarter RCM with I-Conic Solutions

The Cost of Data Entry Errors

Medical practices lose an average of $125,000 annually due to incorrect patient demographics entry and charge entry mistakes, with coding errors affecting 80% of medical bills. Are your staff spending hours on manual data entry while risking denials from incorrect ICD-10 codes, CPT, or HCPCS codes that don’t match EMR notes? With 42% of claim denials stemming from demographic and charge capture errors, I-Conic Solutions ensures accurate data entry and precise coding alignment, eliminating costly mistakes and maximizing your revenue.

The Importance of Demographic & Charge Entry

In medical billing, a small mistake at the start can cause a ripple effect of denials, delays, and lost revenue. Accurate demographic and charge entry is critical because it:

Prevents Claim Denials

A mismatch in a name, an outdated insurance ID, or a missing modifier on a superbill will almost certainly lead to a denial. Our "zero-error" goal ensures the highest possible first-pass acceptance rate.

Accelerates Reimbursement

Clean claims are processed by payers faster. By eliminating the back-and-forth of denials and resubmissions, your practice experiences a healthier cash flow.

Ensures Compliance

We capture the correct HCPCS and ICD-10 codes, ensuring your claims are always compliant with payer and regulatory requirements.

Demographic & Charge Entry Process

Step 1: Receive & Verify Documentation

We receive and thoroughly review source documents like superbills, EMR notes, and charge sheets. We verify all patient and insurance information for accuracy.

Step 2: Rapid Charge Posting

Charges are posted with precision within our guaranteed 24-48 hour turnaround time, ensuring there is no delay in your billing cycle.

Step 3: Dual-Layer Quality Checks

Our robust quality control system includes dual-layer checks on every single entry. This eliminates errors before they ever leave our hands.

Step 4: Seamless Integration

We're proficient in over 15 different Practice Management Systems, making EHR integration smooth and frictionless.

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How Shortcuts Drain Revenue

In a field where details matter, simple errors can have severe consequences for your practice’s bottom line.

Increased A/R Days

Denied and rejected claims sit in accounts receivable, delaying payment and tying up your practice’s cash flow.

Revenue Loss

Under-coding and missed charges mean you aren’t being fully compensated for the services you’ve provided. Our expertise with HCPCS vs CPT ensures you capture every billable component.

Operational Rework

Each denial requires time and resources to correct and resubmit, increasing your operational costs and staff workload.

Why Outsource to
I-Conic Solutions?

You deserve a partner who treats the front-end of your revenue cycle with the same care you give your patients. By choosing our medical coding outsourcing services, you gain a significant competitive advantage.

100% HIPAA Compliance

Patient data security is our top priority. Our robust protocols and certified professionals guarantee 100% HIPAA compliance, protecting all sensitive patient information and shielding your practice from potential penalties and reputational damage.

Expertise and Certification

We don’t just enter data; we're experts. Our team holds industry-leading Expertise and Certification, guaranteeing a deep understanding of coding regulations. This commitment ensures not only accuracy but also a high first-pass claim rate.

Faster Reimbursement Cycles

Our precision-driven process leads to a healthier bottom line. We get it right the first time, eliminating the back-and-forth of denials and resubmissions. The result is a smoother workflow and significantly Faster Reimbursement Cycles for your practice.

Increased Revenue

Don't leave money on the table. Our process ensures every billable service is captured correctly, preventing under-coding and missed charges. This precision directly translates to Increased Revenue and a stronger financial position for your practice.

40% Significant Cost Reduction

In-house billing is expensive. By outsourcing to us, you eliminate the overhead of hiring, training, and managing an in-house team. This allows you to achieve a Significant Cost Reduction while improving the quality of your billing operations.

Customized Reporting

We believe in complete transparency. Our service includes Customized Reporting that provides you with real-time insights and a clear view of your practice's financial performance, so you are always in the loop.

Outcomes Delivered

Metric	Before Accurate Processes	After Accurate Processes	Improvement
Claim Acceptance Rate (First Submission)	85–90%	98–99%	+8–14%
Claim Rejection/Denial Rate	10–15%	1–2%	↓ by 80–90%
Payment Turnaround Time (Days in A/R)	45–60 days	20–25 days	50–60% faster
Resubmission Workload	15–20% of claims	<2% of claims	↓ by ~90%
Net Collection Rate	92–94%	98–99%	+4–7%
Billing Errors Related to Demographics	5–8%	<1%	↓ by 80–90%
Time Spent on Follow-ups	10–12 hrs/week	2–3 hrs/week	70–80% reduction
Patient Data Accuracy Rate	92–95%	99–100%	+4–8%